Accounting and bookkeeping for trade businesses
Your invoices, wages, expenses and van costs are already in Hubber. Accounting adds them up into a profit and loss you can read on a Friday afternoon, and hands your accountant clean files at the end of the period.
Profit and loss by week, month and year
The profit and loss puts what you invoiced and what you actually collected beside your total costs for each period. Switch between weeks, months and years and step back through earlier ones. Costs come from four places: the business costs register, approved expense claims, approved pay runs and vehicle maintenance. Because the figures come from records your team already keeps, nobody types the month up into a spreadsheet. Click a figure to see the payments behind it.
- Invoiced and collected shown separately, so slow payers are obvious
- Collected is net of anything paid back to a customer
- Draft pay runs and unapproved expenses are left out until approved
A register of what the business spends
Business Costs is where rent, insurance, fuel, materials and subscriptions are recorded. Each cost has a category, a supplier, a date and a place to attach the receipt or invoice. You choose the categories, and renaming one later does not disturb old entries. Some costs arrive without typing: an approved expense claim becomes a cost, and so does stock you book in with a purchase price. A Came from column shows where each line started, so you can trust what you are looking at.
Recurring costs and renewal reminders
Set up a recurring cost once for anything that repeats: weekly, fortnightly, monthly, quarterly or yearly. Hubber posts it to the register on each due date, so the profit and loss is right even in a month when nobody remembered the insurance. Give it a reminder and the people who look after the books get an Upcoming cost renewals email, 30 days ahead by default. That is the moment to shop around before a policy or licence rolls over.
VAT on sales and on costs, when you are registered
VAT is switched off until you tell Hubber the company is VAT registered. Turn it on, set your rate and VAT number, and invoices carry their own VAT figure. Each cost form then gets a VAT box, filled in from the amount and editable for zero-rated or exempt purchases. The VAT tab adds up VAT on sales and VAT on costs by quarter. It is a summary for you and your accountant to work from. It is not a VAT return and it does not submit anything to HMRC.
A cash ledger with your real bank balance
The Cash Ledger shows money in and money out in date order with a running balance. Add manual entries for things like owner drawings. Connect your business bank account with the bank feed and the ledger is built from the bank's own transactions, with the real balance read from the bank. Transfers in are matched to invoices. Payments out are matched to bills, costs, expense claims and wages, so each bank line has its paperwork behind it. The connection is read-only.
- Running balance that matches what the bank says
- Payments in matched to invoices, payments out to costs and wages
- Works without the bank feed too, from the records in Hubber
Give your accountant their own login
Invite your accountant as a user and choose the Accountant role. They can work in Accounting, Costs, the Cash Ledger and Owed to us, and view invoices, expenses and pay, without seeing the rest of the business. At the end of a month, quarter or year, Export data produces an accounting pack of CSV files: costs, invoices, money in, money out, VAT by month and pay runs. They open in any spreadsheet and import into whatever your accountant uses.
Questions about accounting
Does Hubber replace my accountant?
No. Hubber keeps the day-to-day books tidy and shows you how the business is doing. It does not prepare year-end accounts, file a VAT return or submit anything to HMRC. Your accountant still does that, with much less chasing.
Does Hubber connect to Xero or QuickBooks?
No. There is no Xero or QuickBooks link. Instead you export CSV files from Export data, or give your accountant an Accountant login so they can read the figures themselves.
Where do the profit and loss figures come from?
Income comes from your invoices and the payments against them. Costs come from the business costs register, approved expense claims, approved pay runs and vehicle maintenance records. Nothing is estimated.
Is the cash ledger the same as profit?
No. Profit and loss shows what you earned and spent, net of VAT when you are registered. The Cash Ledger shows the money that actually moved, VAT included, and the balance left.
Do I have to connect my bank?
No. Accounting works from the invoices, costs and pay you record in Hubber. Connecting most UK business bank accounts through the bank feed adds the real balance and matches payments for you.
Can I keep a copy of receipts?
Yes. Attach a photo or PDF to a business cost, and expense claims carry the receipt the crew member photographed. Costs with no paperwork are flagged so you can find them before the year end.
Works with the rest of Hubber
Often used by: Removals Electricians Landscaping and gardening Cleaning
- Invoicing and paymentsDeposits, final invoices and card payments by link.
- Bank feedConnect your business bank account and match every payment in and out.
- Rota, time and payPublish the rota, clock in on a phone and run pay from real hours.
- Permissions and reportsDecide what each role sees, and report on how the business is doing.
Run your next job in Hubber
Start a 14-day free trial. Set up your services, send a quote and book a job today.
A card is needed to start the trial. You are not charged until day 15, and you can cancel before then.