House clearance software for quoting, crews and same-day payment
Hubber was built inside a company that does clearances every week. Take photos through your website form, price the job, book a crew and a van, record what went where, and take payment before the van pulls away.
Real crews on real jobs, from the removals company Hubber was built in.
A working day in Hubber
Photos arrive with the enquiry
Overnight a customer filled in your website form for a garage and two bedrooms and attached six photos. The entry is waiting in the list of leads with every answer and picture, so you can price it over a coffee instead of driving out to look.
Leads and enquiriesA priced quote is sent in minutes
You pick the clearance lines from your price book, add a line for the mattress surcharge and send it. The customer opens the link, reads the terms, signs with a finger and the job moves to booked without a phone call.
QuotesThe crew gets the address and the photos
Two porters and the tipper are put on the job for tomorrow morning. They can open the customer's photos and your notes about the narrow side gate from their phones, so nobody arrives expecting half a load and finds a full one.
Scheduling and dispatchBefore and after photos are taken on site
The sign-off checklist asks for before photos as the crew arrives and after photos once the rooms are swept. The pictures are stored against the job. If a landlord or executor later asks what state the property was left in, you have the answer.
Crew app and job sign-offThe customer pays before you leave
The crew confirms the balance on the phone and the customer scans a code to pay by card, or hands over cash, which is recorded against the invoice. A receipt is emailed and the job cannot be closed until payment is dealt with.
Invoicing and paymentsThe tip receipt goes on the job
At the transfer station the driver photographs the weighbridge ticket and submits it as an expense linked to the clearance. Once approved, the disposal cost sits beside the invoice, and you can see what the job really made.
Accounting
Quote from photos without a site visit
Driving across town to look at a shed costs more than some clearances are worth. Add a photo question to the website form for your clearance service and customers can attach up to six pictures with their enquiry. You see the rooms, the access and the amount of rubbish before you ring them back. For bigger jobs, such as a full probate clearance, you can still book a survey and record each room on a tablet. Either way the photos stay with the offer and show on the quote and the job, so the crew prices and plans from the same evidence you did.
Waste runs and what tipping really costs
The margin on a clearance is decided at the weighbridge. In Hubber the driver records each disposal charge as an expense with a photo of the ticket and links it to the job. When a manager approves it, the cost appears on that job's costing next to labour and any other lines you add, compared with what was invoiced and what has been collected. Over a month you can see which kinds of clearance pay and which you have been underpricing. Regular costs such as your trade waste account or skip hire can be set to post themselves on a schedule.
Before and after photos as proof
Disputes on clearances usually come down to what was there and what was left. You decide which photos a clearance job must have, for example at least four before and four after, and the crew cannot sign the job off until they are taken or a manager approves skipping them. Photos are time-stamped against the job and anyone in the office with access can view them. If the customer agrees at sign-off, the pictures can be used in the AI image studio to make before and after posts for your social pages, which you download and post yourself. If they say no, the photos stay internal.
- Required photo groups with a minimum count for each
- Customer signature captured on the crew's phone
- A completion record emailed to the customer as a PDF
Same-day payment and no chasing
Clearance customers are often landlords, relatives or agents you will not see again, so waiting thirty days for payment is a risk. Hubber raises the invoice as part of sign-off and makes payment a step the crew must complete. Card payments go through your own Mollie account by link or scanned code. Cash is recorded by method. For a bank transfer, the crew can press Check bank to see whether the money has landed in your connected business account before they leave. For agents and housing providers who do pay on account, send the invoice with your bank details and let the overdue reminder email do the nudging.
Licences, vans and the paperwork around the job
Your waste carrier licence, insurance certificates and vehicle documents each have an expiry date. Store them in Hubber and the people responsible are emailed before any of them lapse. Daily van checks record that the tipper was roadworthy when it left, and Radius fuel card fill-ups can be matched to each van. Hubber does not create waste transfer notes for you, so keep using your current notes and photograph each one into the job if you want it on file.
Features house clearance firms use most
- Leads and enquiriesWebsite forms, phone leads and lead providers land in one inbox to chase.
- QuotesPrice from your price book; customers approve and sign online.
- Scheduling and dispatchPlan the week, build crews and give each team its day.
- Crew app and job sign-offCrews follow the checklist, take photos and get the customer's signature.
- Invoicing and paymentsDeposits, final invoices and card payments by link.
- AI image studioMake on-brand social media images from your own job photos.
Questions from house clearance firms
Can customers send photos when they ask for a clearance quote?
Yes. Add a photo upload question to the website form for that service and set how many pictures they can attach, from one to six. The photos arrive with the enquiry and stay with the offer, the quote and the job.
Does Hubber produce waste transfer notes?
No. Hubber does not generate waste transfer notes or duty of care paperwork. Crews can photograph the completed note or the weighbridge ticket and keep it with the job or the expense, and your waste carrier licence can be stored with an expiry reminder.
Can I price by load size, such as quarter, half and full loads?
Yes. Your price book is a list you write, so add a line for each load size, plus extras such as mattresses, fridges or stair carries. Building a quote is then a case of picking lines and changing quantities.
We also do removals. Do we need two systems?
No. Hubber was built in a business that does removals, storage and clearances side by side. Each is a separate service with its own form, checklist and emails, and all the jobs share one calendar, one set of crews and one set of accounts.
How do I know whether a clearance made money?
Open the job's costing. It lists labour, disposal charges and other costs you have recorded against the job, next to the amount invoiced and the amount collected, and shows the margin left over.
Run your next job in Hubber
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