Invoicing software for tradespeople that takes card payments on site
Hubber raises the deposit when the customer approves the quote and the final invoice when the crew finish the job. Customers pay by card, cash, bank transfer or Direct Debit, and you can see what is still owed at any time.
Deposit, final and one-off invoices without retyping
An invoice in Hubber starts from work you have already priced. When a customer approves a quote, the deposit invoice is raised and emailed with a pay link. When the job is signed off, the final invoice is created for the balance, with the deposit already taken off and any extras agreed on the day added. You can also write a standalone invoice for anything that never had a quote. Each one is a branded PDF with your logo, colours and bank details.
- Deposit worked out from your own rule: a percentage per service or a set amount
- Final invoice nets off what has already been paid
- Standalone invoices with your own line items
- A copy can be re-sent, and a paid invoice re-sends as a receipt
Card payments through your own Mollie account
To take cards you connect your own Mollie account in Payment settings. Every invoice then carries a secure pay link, and the customer pays by card or Apple Pay on Mollie's checkout. The money settles straight to your business, not to Hubber. Hubber never holds customer funds and only marks an invoice paid after Mollie confirms it. If you have not connected card payments, the same link shows your bank details and the invoice number to quote, so you can still send invoices from day one.
- Pay link in the email, on the invoice page and in the customer portal
- Paid status is checked with the payment provider, never assumed
- Bank transfer details shown instead when cards are not connected
Take payment on the doorstep before the job closes
The crew's job sign-off ends with a Job payment card. They choose how the balance is being paid, and the job cannot be closed until payment is confirmed. For a card, a QR code appears for the customer to scan with their own phone, and the screen waits until the payment lands. Cash is recorded with the exact amount to collect. For a bank transfer the invoice is emailed there and then. Tips are recorded too, so they reach the right people on pay day.
- Card or Apple Pay by QR code or link
- Cash, with an optional cash discount you control
- Part cash and part card on the same job
- Tips shared on site, handed in or added to the bill
Bank transfers confirmed from your bank, and Direct Debit for regular work
Connect your business bank account with the bank feed and Hubber reads incoming transfers. When a transfer quotes the invoice number and the amount is exact, the invoice can be marked paid automatically. Anything less clear waits for someone in the office to confirm. At sign-off the crew can press Check bank to see whether the customer's transfer has arrived. For storage and repeat visits, customers can set up a Direct Debit through GoCardless, so regular invoices are collected without anyone chasing.
- Read-only connection: Hubber can see transactions, it cannot move money
- Exact matches marked paid, everything else checked by a person
- Direct Debit through GoCardless for storage and recurring work
Owed to us: every finished job that still has money to come
Owed to us lists completed jobs with a balance outstanding, oldest first, with the total owed and how much of it is overdue. From each row you can send a reminder or record a payment when a transfer, cheque or cash arrives. Hubber also sends an overdue reminder email by itself once an invoice passes its due date, using wording you can edit. Completed jobs that have no invoice at all get their own tab, so work is never finished and forgotten.
Job costing, VAT and invoices for repeat visits
Job Costing puts each finished job's costs beside the money collected, so you see the margin per job and not only the month's total. Add labour, materials and expenses; approved expense claims linked to a job arrive on their own. VAT is optional. It stays off until you say the company is VAT registered, and then invoices show net, VAT and total. Recurring jobs can raise an invoice after each completed visit, which suits gardening rounds, cleaning contracts and regular collections.
Questions about invoicing and payments
Do I need a Mollie account to send invoices?
No. Without Mollie you can still create, email and print invoices. The customer's pay page shows your bank details and tells them to quote the invoice number. Connect Mollie when you want customers to pay by card or Apple Pay from the link.
Does Hubber hold my customers' money?
No. Card payments are taken on your own Mollie account and Mollie settles the money to your bank. Hubber records that the payment happened. Mollie's own fees apply and are between you and Mollie.
Do the crew need a card machine to take a card payment?
No. At job sign-off the crew press Take payment now and a QR code appears. The customer scans it and pays on their own phone. The job can be closed as soon as the payment is confirmed.
Is VAT added to my invoices?
Only if you turn it on. VAT is off by default. When you mark the company as VAT registered and set the rate, invoices and the PDF show net, VAT and total, and your VAT number is printed.
What happens when an invoice is not paid on time?
Hubber emails one overdue reminder after the due date, and the job appears under Owed to us with its age. You can send a further reminder from that list whenever you choose.
Can I change an invoice after it is sent?
Deposit and final invoices are locked once raised, so the figures a customer was sent cannot quietly change. If the price changes before the job is finished, revise the quote or add an extra at sign-off and the final invoice follows.
Works with the rest of Hubber
Often used by: Removals Electricians Plumbers and heating Cleaning
- QuotesPrice from your price book; customers approve and sign online.
- Crew app and job sign-offCrews follow the checklist, take photos and get the customer's signature.
- Bank feedConnect your business bank account and match every payment in and out.
- AccountingProfit and loss, costs, VAT and a cash ledger without a spreadsheet.
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