HR software for trade businesses
Keep each person's details, documents, training and contract in one record, and give new starters a proper first week. No separate HR system and no folder of scanned licences.
A staff record that holds everything about a person
Each member of staff has a record with a photo, contact details, job title, pay terms and next of kin. Upload documents against it, such as right to work, ID and a driving licence front and back, each with an expiry date and a traffic-light badge. Tick that someone drives and their licence number, categories and expiry are kept too. From the same record you send a login invite and choose the role that decides what they can see.
- Documents with expiry dates and a daily reminder email
- Driving licence details and photos for drivers
- Login invite and role set from the staff record
- Staff grouped by seniority, with holiday left on the list
Recruiting, onboarding and offboarding checklists
Recruiting is a board: post an opening, add applicants and move them from applied to interview to offer. Hiring someone turns the applicant into a staff record. New starters get a link to a details form where they fill in their own address, bank details and next of kin for a manager to check. An onboarding checklist for their job title starts by itself, and items tick themselves when a document is uploaded or a course is passed. Leavers get an offboarding checklist that closes their login.
Training courses with lessons, video and tests
Write a course as a set of lessons with text, tables, video and files to download, then add a test with a pass mark. Assign it to people and they work through it in My Training on their phone. Set a refresher period and Hubber gives each completion an expiry date and reminds the person and their manager before it lapses. A course can end with a signed declaration that a manager must countersign, and the waiting ones are listed for the manager.
- Lessons with embedded or uploaded video
- Lesson quizzes and a final test
- Refresher dates and reminders
- A training matrix showing who has done what
Contracts written or uploaded, then signed online
Keep your contract templates in Hubber. Write one in the editor with placeholders for name, job title, start date and pay, or upload a PDF and mark where the name, signature and date go. Assign it to one person, a whole job title or a team. Each person signs on their own phone, the date is stamped for them, and a signed copy is saved to their record. A director's signature can be added to every contract automatically.
Reviews, a scorecard, cases and incidents
Record performance reviews with a rating, strengths, things to improve and goals. A scorecard gives each person simple lights for attendance, checks and tasks, worked out from what they actually did. Employee-relations cases keep grievances and disciplinaries on a private timeline that only the roles you choose can open. Anyone can report an incident or near miss from their phone with photos, and managers follow it through to an outcome. Company policies are versioned, and staff acknowledge each one.
Team chat, tasks and a notice board staff must read
Team chat has channels by role, with photos, voice notes and mentions, so work talk stays out of personal group chats. Tasks can be assigned with a due date and urgency, and can repeat weekly or monthly. The notice board is for things everyone must see: write a notice, choose which roles it is for, and each person is shown it after their first clock-in of the week and has to confirm they have read it. You can see who has and who has not.
Questions about team and hr
Can staff see their own records?
Yes. My Hub on their phone shows their own details, documents, training, contracts, rota and holiday. They cannot see anyone else's record unless their role allows it.
Who can see sensitive things like disciplinaries?
Only the roles you give access to. Employee relations, performance, pay and staff records each have their own permission switch, so a supervisor can run the rota without seeing a grievance.
Is a contract signed in Hubber a real signature?
The person types their name and draws a signature on their own device, Hubber stamps the date and time, and the signed PDF is stored on their record. For anything unusual, check the wording with your own adviser.
Can I use my existing training material?
Yes. Paste your text into lessons, upload your videos and attach your documents. Lessons can also embed a video from a link.
Does Hubber remind us when a document expires?
Yes. A daily email lists documents, licences and training that are expiring or expired, and each one shows an amber or red badge on the person's record.
Works with the rest of Hubber
Often used by: Removals Cleaning Landscaping and gardening Electricians
- Rota, time and payPublish the rota, clock in on a phone and run pay from real hours.
- Permissions and reportsDecide what each role sees, and report on how the business is doing.
- FleetDaily van checks, MOT and tax dates, defects and maintenance.
- AI assistantAsk questions about your own business in plain English.
Run your next job in Hubber
Start a 14-day free trial. Set up your services, send a quote and book a job today.
A card is needed to start the trial. You are not charged until day 15, and you can cancel before then.