Stock control for trade businesses
Know how many boxes, rolls and parts you have, how many are already promised to booked jobs, and when to order more. Without a separate stock system.
Every item with a quantity, a reorder level and a cost
Add each thing you keep in stock as an item with a category, the quantity on hand, a reorder level, the supplier and what a unit costs you. The list shows on hand, allocated and free side by side, with a Low badge when free stock drops to the reorder level. Search by name or filter by category. The stock value at cost is totalled, which is a useful figure at the year end.
- Quantity on hand, allocated to jobs and free
- Reorder level and supplier per item
- Unit cost and total stock value
Stock in and stock out, with a history
Record stock in when a delivery arrives and stock out when something is used or written off. Every movement is kept in the item's history with who did it and a note, so a number can always be explained. When you book stock in you can enter what the delivery cost. That purchase is added to your business costs in accounting in the same step, with VAT if you are registered, so buying materials is recorded once.
Materials reserved for booked jobs
Stock on the shelf is not the same as stock you can use. When a survey lists packing materials and the customer pays their deposit, Hubber reserves those quantities for that job. Free stock is on hand minus everything reserved, so you see a shortage coming days before the crew load the van. Completing the job takes the materials off the count. Cancelling it releases them. If more is promised than you hold, the item is flagged rather than the booking being blocked.
- Reserved automatically when the deposit is paid
- Used on completion, released on cancellation
- Over-allocation flagged in red
A stock take you can do on a phone
Start a stock take for everything or for one category. Hubber lists each item with the quantity it expects. Walk the shelves and type what you count. The difference shows beside each line as you go. Press Complete and reconcile and the counted figures become the new quantities, with an adjustment written to each item's history. An optional completion email lists items now low, counts that differed and anything nobody counted.
A low-stock email before you run out
A daily check looks for items at or below their reorder level and emails the people who look after stock. The reorder list takes reserved stock into account, so an item with plenty on the shelf but most of it promised to next week's jobs still appears. Recurring tasks can prompt a weekly count, and the task shows on the assigned person's dashboard until it is done.
Questions about stock
Is this only for removals packing materials?
No. Any business that keeps consumables can use it: boxes and tape, fittings and cable, cleaning products, fuel additives. The automatic reservation from surveys is the part built around packing materials.
What is the difference between on hand and free?
On hand is what is physically on the shelf. Free is on hand minus the quantities reserved for booked jobs. Reorder from the free figure, not the shelf figure.
Does a stock take change my numbers straight away?
No. Counts are saved as you type, but quantities only change when you press Complete and reconcile. Until then you can correct a count.
Does stock I buy show in my costs?
Yes, when you enter a purchase cost on a stock in movement. It is added to Business Costs with a Stock label. Leave the cost blank for stock that cost nothing.
Can it scan barcodes?
No. Items are found by name or category and counts are typed in. For most trade stores with a few dozen lines this is quick on a phone.
Works with the rest of Hubber
Often used by: Removals Electricians Plumbers and heating Cleaning
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