Electrician software for quotes, job sheets and invoices

Quote on site while the customer is still interested

Most electrical work is won by whoever gets a clear price back first. Keep your common jobs in the price book, such as a socket addition, a board change or a day rate, with a default price for each. On site you pick lines, change quantities and send the quote from your phone. The customer gets a link, reads your terms and signs. If you ask for a deposit on larger jobs like rewires, set a percentage and the deposit invoice is raised when they approve. You can see whether a sent quote has been opened, and a follow-up email can go out after a delay you choose.

Job sheets and photos as your evidence

When something goes wrong months later, you need to show what you did. Each service in Hubber is linked to a checklist you design. Steps can be required, can ask for a set number of photos, or can need a manager's approval before they are skipped. The customer's signature is captured at the end, and a typed name can be recorded if they cannot sign. Everything is stored on the job, and a completion record can be emailed to the customer as a PDF. This record is a job sheet. It is not an electrical certificate.

• Tick, yes or no, typed answer, photo and signed declaration steps
• Required steps that block sign-off until they are done
• Different checklists for different kinds of work

Materials, van stock and job costs

Cable, breakers and accessories are where profit leaks. Hubber's stock list holds each item with a quantity, a unit cost and a reorder level. Book stock in when a delivery arrives and out when it is used, and run a stock take when the numbers need checking. On a job you can add material and labour cost lines, and receipts for parts bought at the counter can be submitted as expenses with a photo and linked to the job. The costing then compares what the job cost you with what you invoiced, so you know which work is worth quoting for again.

Getting paid without a month of chasing

Electricians often finish a job and then spend weeks waiting for the money. In Hubber the invoice is produced at sign-off, not on a Sunday evening at the kitchen table. Connect your own Mollie account and customers pay by card from a link, with the money going straight to you. If you do not take cards, the invoice and its email show your bank details and the invoice number as the reference. Connect your business bank account and Hubber reads incoming transfers and matches them to invoices by that reference, so nobody ticks them off by hand. Unpaid invoices appear on a debtors list with their age, and an overdue reminder is sent for you.

Set up for electrical work, not borrowed from another trade

We have not copied an electrical firm's set-up and called it a template. Hubber starts nearly blank and you shape it. Add services such as domestic installs, testing visits, commercial maintenance and emergency call-outs. Give each one its own website form questions, its own checklist and its own customer emails. Roles and permissions decide what an apprentice, a qualified electrician and the office can each see. Staff records hold qualifications and card expiry dates with reminders, and company documents such as your insurance and scheme membership are stored with their renewal dates.